ITC Grants

CA20127

4th Grant Period Call for ITC (Inclusiveness Target Country) Conference Grant  – 2025

ITCGs for the 4th Grand Period are now OPEN

Purpose: ITC Conference grants funds for an oral presentation of the Action participant’s own work within the scope of the Action. The Action Participant must be affiliated to a legal entity located in an Inclusiveness Target Country (ITC) / Near Neighbor Country (NNC) in a high-level conference fully organized by a third party, i.e., not organized nor co-organized by the COST Action.

Eligibility criteria: ITCGs are open to an Action Participant affiliated to a legal entity located in an ITC/NNC, participating in WIRE COST Action.

The applicant must make an oral presentation at the conference and must be listed in the official event/conference program. The main subject of the presentation at the approved conference must be on the topics of WIRE and must acknowledge COST Action, as follows:

Grantee delivers the approved oral presentation, following any specific request of acknowledgement set by the Action MC. More information on the topics is available on the WIRE webpage

Funding: Financial support provides contribution for travelling, accommodation and subsistence expenses, registration fee, and overall effort. Conference Grants do not necessarily cover all the expenses related to participating in a given conference.

The maximum amount to be awarded is:

– Up to EUR 2 500.00 per grant for face-to-face conferences

OR

– EUR 500.00 for virtual conferences

IMPORTANT: Final decision on the awarded amount will reflect the duration and location of the Conference and the actual conference fee.

Upon approval of the application, the Grantee receives a Grant Letter from the Grant Holder stating the approved amount and the conditions for receiving the grant.

Application: Shall be submitted online in e-COST at least one month before the Conference using the available dedicated forms and must upload their CV in their e-COST profile. Applicants are informed that their application and CV can be accessed by the holders of leadership positions and any evaluation committees in the Action for evaluation purposes. Applications will be evaluated until the availability of the budget.

The content of the application shall include:

To be filled in e-COST:

  • Title of presentation
  • Conference title, date (within the active Grant Period, i.e., no overlap across two consecutive Grant Periods), and country;
  • Requested budget;
  • Attendance Type (face-to-face or virtual)

To be uploaded to e-COST:
Application form (template available on e-COST) describing

  • Application form (template available on e-COST) describing
  • Relevance of the conference topic to the Action and Motivation describing the potential for impact on the applicant’s career.
  • Copy of the abstract of the accepted oral presentation;
  • Acceptance (or invitation) letter from the conference organizers;
  • Short description of applicant’s involvement in WIRE COST Action
  • Recommendation letter from supervisor for PhD student and.

Upon approval of the application, the Grantee receives a Grant Letter from the Grant Holder stating the approved amount and the conditions for receiving the grant.

Evaluation of Applications: The grant applications will be evaluated on a continuous basis (first come, first served) within 10 days of the receipt of the application. Applications will be evaluated until the availability of the budget. Evaluation criteria are based on the consistency of the ITC Conference with the Action MoU objectives and on the consistency of the requested amount with the conference duration and location.

Implementation of the Activity: The Grantee delivers the approved (oral) presentation, following any specific request of acknowledgment set by the Action MC.

Reporting and claim for payment of the grant: Once the activity has ended, the grantee must submit the required reports and relevant documentation in e-COST within 30 days after the end date of the activity or 15 days after the end of the Grant Period, whichever date comes first.

Claim the payment by submitting the report via e-COST.
The required report/documentation for claiming an ITC Conference Grant is:
– Report to the Action MC on the outcome of the presentation of the accepted contribution, in terms of the grantee’s visibility, including the establishment of new contacts for future collaborations
– The certificate of attendance,
– The programme of the conference or book of abstracts/proceedings indicating the oral presentation of the grantee
– Copy of the given oral presentation;

Grants are paid by the Grant Holder Institution after the completion of the activity and approval of all required report/documentation.

For further information, write to the Grant Awarding Coordinator Mara de Joannon (mara.dejoannon@stems.cnr.it)